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Why Shred

When asked the question “why shred?”, most people tend to think of identity theft. While that answer is indeed a correct one, identity theft is just one of many reasons to be destroying all of your documents and electronic media. Here are the other reasons for implementing a document destruction program:

Protect Your Customers
Every day customers provide businesses with information that they consider to be extremely confidential. In fact, you have an “implied contract” to protect that information simply based on the fact that you are collecting data to conduct business. Customers expect that you will take every precaution to protect their information, including shredding it before it is discarded.

Protect Your Employees
Employees (past and present) have a legal right to have their personal information protected by shredding it before it is discarded. Insurance records, employment applications, time cards, health records, accident reports and attendance records are some examples of information that legally must be protected.

Protect Your Image
“Dumpster Diving” has become Investigative Journalism 101. With all the privacy compliance laws, it is the first place reporters look to grab a quick headline on a slow news day. Privacy has become a hot consumer awareness issue and confidential information in your dumpster is an easy source of sensational headlines.

Protect Your Trade Information
The courts have demonstrated many times that they will not recognize trade information protections if a company doesn’t take every step to protect the information themselves. Casual disposal of information has been the basis for courts to deny trade information rights, which otherwise would have been enforceable. In fact, the U.S. Supreme court has ruled that you forfeit the right of ownership to discarded information. Put simply……. If you don’t protect it like trade information, the courts won’t either.

It’s the Law
Your organization must comply with laws and regulations that require protection of certain information when it is discarded. An increasing number of laws actually require organizations to shred or face steep fines. The following federal legislation requires physical safeguards, such as shredding to meet compliance.

 

Container Options

The Document Destruction Division of Randy’s Environmental Services offers a wide variety of Secured Containers to choose from. Your specific application and volume of material will determine which container(s) work best for you. Feel free to contact us with any questions regarding container options.

 

36 Inch Security Console

Dimension:
15.25” deep x 22.75” wide x 36” tall
This container will hold:
100 lbs

65 Gallon Security Cart
(2 Wheel)

Dimension:
27.5” deep x 27” wide x 42” tall
This container will hold:
200 lbs

65 Gallon Security Cart
(4 Wheel)

Dimension:
32” deep x 24” wide x 44” tall
This container will hold:
200 lbs

95 Gallon Security Cart
(2 Wheel)

Dimension:
34” deep x 29” wide x 45.5” tall
This container will hold:
300 lbs

95 Gallon Security Cart
(4 Wheel)

Dimension:
36” deep x 30” wide x 46” tall
This container will hold:
300 lbs

  • On-Site Document Destruction Service
  • Off-Site Document Destruction Service
  • On-Site Document Destruction Service

    When subscribing to our On-Site document destruction services, a AAA Certified N.A.I.D. Security Technician will come directly to your home or business. After presenting a photo ID badge, the Security Technician will transfer the material from your Secure Container(s) to the mobile document destruction truck waiting outside your door. The material is then deposited into a high-volume shredder where it is quickly destroyed.

    Each mobile document destruction truck is equipped with a video monitoring system allowing you to observe your material be destroyed via an on-board closed circuit television screen. For added peace of mind, you are welcome to witness the process every time the service is performed. After all materials have been destroyed, the Security Technician will provide you with a Certificate of Destruction for your records.

    On-Site document destruction service is available for both regular scheduled route visits and “on call” arrangements. We can also arrange On-Site service for one-time bulk shredding needs resulting from file purging or spring cleaning. No job is too small or too large for the Document Destruction Division at Randy’s Environmental Services.

    Secure Chain of Custody – This is a term used widely in the Document Destruction Industry. However, we take it to a whole different level. From the second you deposit a document into one of our Secure Containers to the time the shredded paper is delivered to a mill for recycling, the chain of custody is never broken. Unlike the competition, we do not utilize 3rd party transfer facilities for paper baling or 3rd party trucking companies for bale transportation. From start to finish, all facilities and equipment used in the process are owned and operated by Randy’s Environmental Services.

  • Off-Site Document Destruction Service

    Off-Site Document Destruction is conducted in the same secure manner as On-Site service. However the shredding takes place at our facility instead of yours. Here are some common examples in which Off-Site Document Destruction is a good alternative:

    File Purging/Bulk Shredding Needs - Often times, businesses will store large quantities of old records in a separate warehouse or storage facility. In this situation, we can arrange to meet the customer and provide a “load n go” service by bringing the material back to our facility for secure shredding. For the customer whose time is limited, this option gets the job done quickly.

    Electronic Media - Items such as Cassette Tapes, VHS Tapes, CDs, DVDs, Floppy Disks, Microfiche, and Hard-drives are typically destroyed Off-Site. Due to the plastics and metals found in Electronic Media, Off Site shredding ensures that all shredded paper remains recyclable. Note: On-Site service is available for most Electronic Media when the volumes are considerably large.

    Small Amounts – Randy’s has 3 Public Drop Site Locations for those who have a small amount of material to be destroyed. This is a very cost-effective alternative for homeowners and small businesses with minimal one-time shredding needs. Contact us for more details on this popular service option.

    Please contact us to learn more about how the Document Destruction Division of Randy’s Environmental Services can protect your home or business.

Frequently Asked Questions

At your drop site can we witness the items being destroyed?

No, at our drop site we have you put your items into a secured container and then we shred the contents at a later time. If you need to witness the shred, we then need to do an onsite shred at your location.

Can I leave my papers in the hanging file folders with the metal hanger?

Yes no need to be removed from hanging file.

Do I have to remove Staples/Rubber bands or paperclips?

Staples/Rubber Bands and paperclips are fine to leave. We only ask for large metal binder clips and three ring binders to be removed.

Do you destroy CD’s DVD’s Floppy’s, VHS Tapes, Hard Drives?

We only accept this type of material at our drop sites. For larger Jobs we would Refer you to Dynamic Recycling 877-871-4030.

How does my company comply with FACTA?

Contracting with a National Association for Information Destruction (NAID) member like Randy’s Environmental Services Document Destruction Division to shred all discarded consumer information is the best way to comply with FACTA. Service can be arranged on a schedule that suits any home or office situation. It is the most economical alternative no matter how small or large the need. Most importantly, your documents are securely disposed by professionals who are insured, bonded, and trained in document shredding.

How does my company comply with GLBA?

Contracting with a National Association for Information Destruction (NAID) member like Randy’s Environmental Services Document Destruction Division to shred all discarded financial information is the best way to comply with Gramm-Leach-Bliley legislation. Service can be arranged on a schedule that suits any home or office situation. It is the most economical alternative no matter how small or large the need.

How does my company comply with HIPAA?

Contracting with a National Association for Information Destruction (NAID) member like Randy’s Environmental Services Document Destruction Division to shred all discarded medical information is the best way to comply with HIPAA. Service can be arranged on a schedule that suits any home or office situation. It is the most economical alternative no matter how small or large the need. Most importantly, your documents are securely disposed by professionals who are insured, bonded, and trained in document shredding.

How many banker boxes fit into a 95 gallon Document Destruction Cart?

6 standard size boxes fit into one 95 gallon cart. Box Dimension: 17.5L x11.5Wx9H

Is consumer information stored on computers covered by the FACTA Disposal Rule

Yes - just one hard-drive, CD or other electronic media device can contain thousands of data files.  Simply pressing the Delete key does NOT destroy the information.

What are reasonable measures under FACTA?

Reasonable measures are defined in FACTA as burning, pulverizing, or shredding of papers containing consumer information or entering into a contract with another party engaged in the business of record destruction to dispose of material, specifically identified as consumer information, in a manner consistent with this rule.

What if my company violates FACTA?

FACTA provides for substantial civil liability. In some cases, consumers may be entitled to recover their actual damages sustained as a result of a violation of the rule which, in the case of identity theft, could be very large. In other cases, consumers may be able to recover statutory damages of up to $1,000. for each consumer affected by a violation of the rule.

What is FACTA?

FACTA stands for the Fair and Accurate Credit Transaction Act (FACTA)

FACTA is the Fair and Accurate Credit Transaction Act, a new federal law designed to reduce the risk of consumer fraud and identify theft created by improper disposal of consumer information. The FACTA Disposal Rule:

What is GLBA?

GLBA stands for Gramm-Leach-Bliley Act (GLBA)

GLBA requires financial institutions to develop a written information security plan that describes how the company is prepared for, and plans to continue to protect clients’ nonpublic personal information. This requirement also applies to information of those no longer consumers of the financial institution. This plan must include:

What is HIPAA

HIPPA stands for Health Insurance Portability and Accountability Act (HIPAA)

The Health Insurance Portability and Accountability Act of 1996 (HIPAA), was the result of efforts by the Clinton Administration and congressional healthcare reform proponents to reform healthcare. The goals and objectives of this legislation are to streamline industry inefficiencies, reduce paperwork, make it easier to detect and prosecute fraud and abuse, and enable workers of all professions to change jobs, even if they (or family members) have pre-existing medical conditions.

Randy's is a AAA Certified NAID Member

NAID stands for the National Association for Information Destruction. NAID is the international, non-profit trade association of the information destruction industry. Its members are companies and individuals involved in providing document destruction services. NAID's mission is to educate business, industry and government of the importance of destroying discarded information and the value of contract document destruction services.

National Association for Information Destruction